DEO Khandwa Data Entry Operator Recruitment 2026 - Apply Offline

The District Election Office, Khandwa, operating under the Office of the Collector and District Election Officer, has announced recruitment for a Data Entry Operator position on a contractual basis for the year 2026. This recruitment notification provides an excellent opportunity for computer-savvy candidates residing in Khandwa district to serve in a crucial administrative role supporting electoral processes and district administration activities. The position offers a competitive salary in the pay scale of Rs. 19,500-62,000 along with job security for the contract duration and valuable experience in government electoral operations. The Data Entry Operator position plays a vital role in managing and maintaining electoral data, voter information systems, and various district administration databases. With the increasing digitization of electoral processes and emphasis on accurate voter database management, this role has become increasingly important in ensuring free, fair, and transparent elections. The selected candidate will work directly under the supervision of district election officials, handling sensitive electoral data, maintaining voter rolls, processing applications for voter registration, corrections, and deletions, and supporting various election-related IT operations. ## About District Election Office Khandwa Khandwa district, located in the southwestern region of Madhya Pradesh, forms an important administrative and electoral unit in the state. The District Election Office Khandwa operates under the dual authority of the District Collector and the Election Commission of India, responsible for conducting free and fair elections in the district. The office manages all aspects of electoral processes including preparation and updation of electoral rolls, conducting elections to Lok Sabha, Vidhan Sabha, and local bodies, implementing voter awareness programs, and ensuring compliance with Election Commission directives. The district election machinery comprises various officials including the District Election Officer, Assistant Returning Officers, Electoral Registration Officers, and supporting staff who work round the year to maintain accurate electoral data and conduct smooth elections. With technological advancement in electoral processes, the role of data management and IT support has become crucial, necessitating skilled Data Entry Operators who can handle computerized electoral rolls, online voter registration systems, and various election management software applications. The District Election Office maintains comprehensive databases including electoral rolls with voter details, polling station information, election results data, correspondence and documentation, and various reports and returns submitted to the State Election Commission and Election Commission of India. Managing these vast databases requires dedicated personnel with strong computer skills, attention to detail, and commitment to data accuracy. ## Detailed Job Profile and Responsibilities The Data Entry Operator in the District Election Office shoulders significant responsibilities that directly impact the quality of electoral processes in Khandwa district. The primary responsibility involves accurate and timely data entry of voter information into the computerized electoral roll management system. This includes entering details of new voter registrations, processing Form 6 applications for inclusion of names in electoral rolls, Form 7 applications for deletion of names, Form 8 applications for corrections in voter details, and Form 8A for transposition of entries. The operator must maintain strict accuracy while entering voter details including name, father's/husband's name, house number, age, gender, and other required information. Even minor errors in electoral data can lead to disenfranchisement of voters or legal complications, making accuracy paramount. The role requires verification of data against source documents, cross-checking entries for duplicates or errors, ensuring standardization of data formats, and maintaining data integrity throughout the electoral roll updation process. During election periods, the Data Entry Operator's responsibilities intensify significantly. The role involves generating various electoral reports and lists such as polling station-wise voter lists, alphabetical voter lists, part-wise electoral rolls, marked copies of electoral rolls, and supplements to electoral rolls. These documents are critical for smooth conduct of elections and must be prepared accurately and within tight deadlines. Additional responsibilities include maintaining and updating databases of polling stations, polling personnel, and election expenditure monitoring. The operator assists in generating notices and communications to voters regarding additions, deletions, and corrections in electoral rolls, maintains electronic records of all electoral-related correspondence, supports the electoral registration officer in conducting special summary revision and continuous updating of electoral rolls, and assists in conducting Electoral Literacy Club activities and voter awareness campaigns by maintaining relevant databases. The Data Entry Operator also handles general office automation tasks including preparing letters, reports, and presentations using MS Office applications, maintaining electronic filing systems, scanning and digitizing physical documents, operating printers, scanners, and other office equipment, and troubleshooting minor computer and printer issues. During non-election periods, the operator may be assigned general administrative data entry work related to district administration, demonstrating the multifaceted nature of this position. ## Educational Qualification Requirements The educational qualification requirements for the Data Entry Operator position have been carefully structured to ensure appointment of candidates with adequate academic foundation and essential computer skills. The essential educational qualification mandates Higher Secondary or 10+2 examination pass from a recognized board. Candidates must have completed their Higher Secondary education (Class 12) from Madhya Pradesh Board of Secondary Education or any other recognized state or central board with no specific minimum percentage requirement mentioned. However, mere educational qualification is not sufficient. Candidates must compulsorily possess certification in computer proficiency, specifically the CPCT (Computer Proficiency Certification Test) conducted by MP State Electronics Development Corporation Limited (MPSEDC) or any other CPCT certifying authority recognized by Madhya Pradesh Government. CPCT is a standardized computer proficiency test that assesses candidates' typing speed in Hindi and English, knowledge of computer basics, MS Office applications, and general computer operations. The CPCT requirement ensures that selected candidates possess practical computer skills essential for data entry work rather than just theoretical knowledge. The CPCT certificate must be valid and not expired at the time of application. Candidates who have appeared for CPCT but haven't received certificates should apply only after obtaining the certificate, as it must be submitted during document verification. A critical eligibility requirement specific to this recruitment is the domicile requirement - candidates must be permanent residents of Madhya Pradesh state. Domicile certificate issued by competent authority must be submitted as proof. This requirement ensures that local residents benefit from employment opportunities in government positions and selected candidates have better understanding of local context, languages, and administrative processes. Preferred qualifications that would provide additional advantage include diploma or certificate courses in computer applications such as PGDCA, DCA, or CCC, previous experience in government offices or electoral processes, knowledge of electoral laws and procedures, proficiency in Hindi typing (higher speed than minimum CPCT requirement), and familiarity with Madhya Pradesh administrative systems and procedures. While not mandatory, these qualifications strengthen candidature during the selection process. ## Age Limit and Relaxation The age criteria for this contractual Data Entry Operator position specify that candidates must be between 21 to 40 years of age. The minimum age requirement of 21 years ensures that candidates have attained sufficient maturity and educational qualifications before entering government service. The maximum age limit of 40 years is calculated as on the closing date of application submission, which is January 29, 2026. Age relaxation is provided for candidates belonging to reserved categories as per Madhya Pradesh Government rules and constitutional provisions. Scheduled Caste (SC) candidates are eligible for age relaxation of 5 years, meaning SC candidates can apply if aged between 21 to 45 years. Scheduled Tribe (ST) candidates also receive 5 years age relaxation, making them eligible between 21 to 45 years. Other Backward Classes (OBC) candidates belonging to Madhya Pradesh OBC categories receive 3 years relaxation, allowing them to apply between ages 21 to 43 years. Persons with Disabilities (PwD) receive age relaxation as per Government of India and Madhya Pradesh Government rules, typically 10 years for general category PwD candidates and 15 years for reserved category PwD candidates. Ex-servicemen receive age relaxation equivalent to military service plus 3 years, subject to maximum age limits prescribed by government rules. Women candidates may receive age relaxation in certain categories as per Madhya Pradesh Government directives. Candidates claiming age relaxation must submit valid category certificates issued by competent authority during document verification. Age will be calculated based on the date mentioned in the High School (10th class) certificate or birth certificate issued by Municipal Corporation or Gram Panchayat. No other documents will be accepted as proof of age. Candidates are advised to carefully verify their eligibility regarding age before applying, as applications from over-age or under-age candidates will be summarily rejected. ## Salary Structure and Benefits The salary structure for the Data Entry Operator position is based on the Madhya Pradesh Government pay scale Rs. 19,500-62,000, which represents Level-1 or Level-2 of the 7th Pay Commission pay matrix applicable to state government employees. The starting basic pay for freshly appointed Data Entry Operators typically begins at Rs. 19,500 per month, which is the minimum of the pay scale. In addition to basic pay, the selected candidate will be entitled to Dearness Allowance (DA) calculated as a percentage of basic pay, revised periodically by the state government in line with inflation. As of 2026, DA for Madhya Pradesh Government employees stands at a substantial percentage, significantly enhancing take-home salary. House Rent Allowance (HRA) or accommodation facility as per government rules applicable to the place of posting, with HRA typically ranging from 8% to 24% of basic pay depending on the classification of the posting location. Additional allowances may include Transport Allowance or Conveyance Allowance for commuting to office, Medical reimbursement facilities for self and dependent family members as per government health schemes, Leave encashment benefits for unutilized earned leave, and Festival advance and other welfare schemes available to government employees. The cumulative salary package including basic pay and all allowances typically amounts to approximately Rs. 25,000 to Rs. 30,000 per month for a newly appointed Data Entry Operator, making it an attractive compensation for candidates with Higher Secondary qualifications. It is important to note that this is a contractual appointment, and the exact terms regarding pay, allowances, and benefits will be specified in the contract agreement signed at the time of joining. The initial contract period will be mentioned in the appointment letter, typically ranging from 6 months to 1 year, with possibilities of extension based on performance and organizational requirements. Contractual employees may not be entitled to all benefits available to regular government employees, and specific entitlements will be governed by the contract terms. The position offers significant non-monetary benefits including valuable experience in government electoral processes, exposure to election management and administration, opportunity to work with senior district officials, skill development in database management and office automation, networking opportunities within government administration, and potential pathway to regularization or future government employment opportunities through proper channels. ## Selection Process and Merit Criteria The selection process for the Data Entry Operator position has been designed to objectively assess candidates' suitability based on educational qualifications, computer proficiency, and overall merit. The process primarily involves scrutiny of applications and preparation of merit list based on specified criteria. The first stage involves preliminary scrutiny of all received applications to verify fulfillment of essential eligibility criteria including Higher Secondary (10+2) qualification, valid CPCT certificate, age between 21-40 years (with relaxation for reserved categories), and Madhya Pradesh domicile. Applications not meeting any of these essential criteria will be rejected at this stage itself without further consideration. Eligible applications are then evaluated for preparation of merit list. The merit list is typically prepared based on a combination of factors which may include marks obtained in CPCT examination (particularly typing speed scores), percentage of marks in Higher Secondary (10+2) examination, educational qualifications beyond minimum requirements (additional degrees or diplomas), previous work experience in government offices or data entry roles, and any other criteria specified in the detailed notification or during selection committee meetings. In case of tie in merit scores, tie-breaking criteria are applied sequentially including date of birth (older candidate given preference), higher CPCT score, higher marks in 10+2 examination, and alphabetical order of names as final resort. The merit list prepared by the selection committee is provisional and subject to verification of all certificates and documents. Shortlisted candidates based on merit are called for document verification where all original certificates must be produced including Higher Secondary (10+2) certificate and marksheet, CPCT certificate, domicile certificate, caste certificate (if applicable), age proof, identity proof, and recent passport-size photographs. Candidates failing to produce any required document or found possessing fake/forged certificates will be immediately disqualified and may face legal action. After successful document verification, selected candidates receive appointment letters specifying joining date, contract terms, salary, and other employment conditions. Candidates must join within the stipulated timeframe mentioned in the appointment letter. Failure to join within the specified period may result in cancellation of selection and offer being extended to next candidate in merit list. ## Application Procedure - Step by Step Guide The application process for DEO Khandwa Data Entry Operator recruitment follows an offline mode, requiring candidates to submit physical application forms to the designated office address. Here is a comprehensive step-by-step guide to completing the application process successfully. **Step 1: Download Official Notification and Application Format** Visit the official website of District Khandwa at khandwa.nic.in or check the official notice board at the Collectorate office. Download the official recruitment notification carefully reading all terms and conditions, Download the prescribed application format (usually available as PDF), and alternatively, application formats may be collected in person from the District Election Office, Khandwa. If application format is not available for download, prepare application in plain paper as per format mentioned in the notification. **Step 2: Fill Application Form Carefully** Fill all sections of the application form in clear and legible handwriting using black or blue pen, or type the application for better clarity. Ensure accurate filling of information including full name as per 10+2 certificate, father's name, date of birth, age as on closing date, complete postal address with PIN code, mobile number and email address, educational qualifications with marks percentage, CPCT roll number and score, category (General/OBC/SC/ST/PwD), and Madhya Pradesh domicile details. **Step 3: Affix Photograph and Sign** Paste recent passport-size color photograph at designated place on application form, ensuring photograph is clear with light background. Sign at all designated places on the application form ensuring signature matches across all places. Ensure photograph and signature are within specified dimensions (usually 3.5 cm x 4.5 cm for photo). **Step 4: Prepare and Attach Required Documents** Gather self-attested photocopies of all required documents: Higher Secondary (10+2) certificate and marksheet, CPCT certificate with score details, Madhya Pradesh Domicile certificate, Caste certificate (SC/ST/OBC) if applicable, PwD certificate if applicable, Age proof (10th certificate or birth certificate), Aadhaar card or other identity proof, and recent passport-size photographs (additional copies). Self-attest all photocopies by signing across the document with date. Arrange documents in proper sequence and securely attach with application form using pin or stapler. Do not use glue or tape that might damage documents or make them unreadable. **Step 5: Prepare Envelope for Submission** Take a large-sized envelope (A4 size) to accommodate application and documents without folding. Write sender's address on back of envelope. Write recipient address clearly on front: "The District Election Officer, Office of the Collector, District Khandwa, Madhya Pradesh" (verify exact address from official notification). Clearly write on envelope: "APPLICATION FOR THE POST OF DATA ENTRY OPERATOR (CONTRACT)" **Step 6: Submit Application** Applications can be submitted through two modes - By post: Send application via ordinary post, registered post, or speed post. Ensure application reaches the office on or before January 29, 2026, by 5:00 PM. Apply well in advance to account for postal delays. Keep postal receipt safely. In person: Candidates can submit applications in person at the office of District Election Officer, Collectorate, Khandwa, during office hours (usually 11:00 AM to 5:00 PM on working days). Obtain acknowledgment receipt after submission. Confirm from office staff that application is complete in all respects. **Important Points to Remember:** Only candidates meeting all eligibility criteria should apply. Incomplete applications will be summarily rejected. Applications received after deadline will not be considered under any circumstances. Keep copies of application form and all attached documents for interview/document verification. Wait for merit list announcement on official website or notice board. Regularly check official website for updates regarding selection and interview dates. Do not send original certificates with application - only self-attested photocopies. Preserve original certificates safely for document verification stage.